Quilt Entries

We hope you are working on your quilt entries for 2020. Our Show Chair’s theme is Double Vision.

The theme is open to any interpretation of the theme. Characteristics may include the use of mirroring, shadowing, or duplication of details which creates an altered visual effect.


Quilt show entry forms were due January 2, 2020.


Any questions about rules or entry forms should be directed to:
Entry Chairman, Donna Petrick

Download 2021 Entry Form (coming soon)

For best results, please save the PDF files to your computer, then open in Adobe Acrobat Reader. While internet browsers have the capability of opening PDF files, they aren’t foolproof, and may negatively affect the way the files appear on your screen. Acrobat Reader is a free download from the Adobe website.

When we are doing the data entry to log entries into our entries database, we are amazed at some of the errors made by entrants. We also get two kinds of questions: The ones that make us scratch our heads and say “really?” and the ones that are actually good questions that may help another entrant. Keep reading to see some of the top mistakes people make, as well as some questions we’ve tried to answer below.

Top 12 Mistakes to Avoid

1) Using an old entry form from a previous show:

From time to time, category numbers change and category titles shift. We even drop some categories and add new ones. When you use an old form, it slows us down, because we have to determine where your entry should be.

As of 2016, entering a quilt in the show requires more than one piece of paper. We spun off some of the information to allow us to better track how many entries a given entrant has in the show and to simplify the information requested on the actual entry form.

2) Not reading the rules and category descriptions FIRST:

First of all, rules get written for good reason. We’ve been doing our show over 35 years, and have just about seen it all…

Second of all, please keep in mind that we are all volunteers. The time spent fixing errors due to inattention is time we could have spent SEWING.

3) Not taking our definitions of Master and Artisan seriously:

We do not care that “your teaching days were long ago” or that “I was publishing patterns in the 1980’s. I should get to go back to Artisan.”

Newsflash: It. Doesn’t. Matter.

If you have EVER done something that our matrix places in the Master division, you are a Master for Life. The bottom line is that you considered your skills and/or your design talent worthy of payment. And work worthy of payment is masterful. Most of us have our own sob stories regarding our passage from Artisan to Master. Deal with it.

Oh, and FYI: We have had the Best of Show winner come from the Artisan Division in the past. The competition is just as stiff there.

4) Putting a Two-Person or Group Quilt into a one-person category:

(See “not reading rules” above.)

The categories in the Masters Division and Artisan Division are predominantly one-person. “One Person” means that only one person did EVERYTHING. They cut the fabric, they sewed the top together, they quilted it and they put the binding on. If you pay someone to do any of those functions (pre-cut kits, long-arm quilting, binding…) it is no longer a one-person undertaking.

If you bought a pile of old quilt blocks at a garage sale and made a quilt out of them, somebody else made those blocks. Ergo, no longer a one-person enterprise.

5) Not filling in the dimensions of the quilt:

Yes, we know. You may not know how big or small it will end up after you finish quilting. However, we have to know how wide the quilt is for display planning, and we have to know overall dimensions to ensure it is in the correct category. Please give us your best guess – preferably on the larger side than the smaller side. Also, please round up to the nearest inch (ie. no fractions).

6) Not filling in the name of the quilter:

So, maybe you haven’t booked a quilter at the time you are completing the form. However, we need the information for the quilt signage (which must be printed in advance). We also need to ensure that you didn’t enter a two-person entry in a one-person category (see above).

7) Writing a four-page essay for your comments:

Thirty words is not very many, but our signs are not very big. When we try to fit long descriptions onto a small sign, the words get very small. And people complain.

8) Saying nothing about your quilt:

The flip side of the “too many words” equation is “too few.” People like to know about their favorite quilts. Was it a pattern they could buy? Was it made for a special reason? Did it take you a long time? Why did you enter it in the show? Just one little glimpse into your quiltmaking heart makes your quilt all the more memorable.

9) Not taking the photo requirement seriously:

We use the photos submitted to plan the order that the quilts will be hung in the display area. We say bad words when the photos we get are:

  • Too dark (taken inside, in a dark room, without flash)
  • Too light (taken against a window so light is showing through the quilt, taken with a flash so bright that the colors are blown out, taken outside on a VERY sunny day with the sun in the background)
  • Out of focus/blurry
  • Printed on a printer that has run out of one or more ink colors (so the quilt looks like it is a different color than it actually is)
  • Not photos at all (copies of pattern covers, drawings of planned design, photos of a pile of fabric)

We do NOT expect anyone to submit professional-quality photos, but we do want to know what your quilt really looks like. And if your top isn’t complete enough to take a photo of in early JANUARY, odds are you’re not going to get it done before MARCH. Save that entry for another year.

10) Shipping your quilt packed in a million styrofoam peanuts:

Is your quilt breakable? What do you say in your head when you open a box that is crammed full of a gazillion of those things, and the static electricity scatters them everywhere in the room?

Yeah, we thought so… We don’t say nice things either.

11) Asking us to accept your entry long after the entry deadline has passed:

Once entries are closed, all of the entries must be reviewed by both the Entries and Judging Committees for eligibility and appropriate division/category placement. Then the process of planning quilt placement must begin. We cannot start over to accommodate a late entry. Quilts are eligible for entry up to FIVE (5) years after completion. If you miss the deadline, you may be able to do so next year.

12) Pestering us, wanting to know if we accepted your entry:

Because the show is not juried, we do not send “acceptance” notifications. The only correspondence you will receive is the delivery instructions and placement cards. Use a shipping method with tracking if you need confirmation of receipt.


I made a crib-sized quilt that I want to enter. It’s not large enough for the pieced or appliqué categories, but I didn’t make it to hang on the wall either. What category does it go in?

If it is smaller than 72″ on all sides, it qualifies for one of the “Wall Quilt” category.

You have a rule that if someone has had a quilt juried into a “prestigious exhibit” that you must enter in the Masters category. I had a quilt juried into AQS last year. Does that make me a master?

Not necessarily. AQS, IQA, NQA and the other very large quilt shows usually have categories for amateurs and professionals. While inclusion in the show is certainly an honor, these organizations select a large number of quilts for display. The exhibits that we refer to are the ones that are VERY selective; usually only 50 or so quilters are selected for inclusion nationwide/internationally.

I made a quilt that Suzy Professional Quilter entered in a show. The quilt won a ribbon in that show. Since Suzy is a professional, do I have to enter this quilt in the Master division?

In our show, the quilt is categorized by the MAKER. The QGD considers the person who made the top to be the “maker.” Therefore, if you made the top and qualify as an “Artisan,” the quilt would go into an “Artisan” category. Note: If you did not participate in the creation of the quilt you are entering, the quilt may be re-categorized as deemed appropriate by the entries/judging committees.

I made a quilt using antique blocks that my grandmother made. Since I finished piecing the top and am doing the quilting, can I enter this in a “one person” category?

No. Your grandmother participated in the making of the quilt, therefore the quilt would be a two-person entry.

I made a quilt using old blocks I have collected over time. Is that a two-person quilt?

Not necessarily. If you do not know who made the blocks and they were acquired on different occasions, chances are they were constructed by more than one person. Adding yourself to two or more equals three or more – making it a group or friendship quilt.